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Requests for Qualifications for Professional Services will be advertised in the Tallahassee Democrat and on the Leon County Schools Construction & Facilities Contracting webpage https://www.leonschools.net/Page/4233  for three consecutive weeks prior to the commencement of the selection procedure. 

Selection Committees

The District will use a two-committee process managed and supported by the Facilities & Construction Contract Administrator.

• The Short-List Committee will be composed of district staff from:
  • Facilities & Construction;
  • Maintenance;
  • District Staff as designated 

The Short-List Committee will review and rank all RFQ responses.

• The Interview Committee will be composed of district staff from: 
  • Facilities & Construction;
  • Maintenance;
  • District Staff as designated
  • LCS Small Business Office;
  • Public members appointed by the Board.

Interviews  are open to the public with the exception of firms participating in the interviews and  are noticed on the Leon County Schools Construction & Facilities Contracting webpage https://www.leonschools.net/Page/4233 .

Stand-Alone Contracts – Cost Estimated to Exceed $1.5 million
The Interview Committee will receive presentations from the top five-ranked firms for stand-alone projects estimated cost to exceed $1,500,000. Upon completion of the rankings by the Interview Committee, the Director of Construction will negotiate the contract fee with the top-ranked firm. The results of the Interview Committee rankings will be submitted to the School Board with a recommendation for contract award to the top-ranked firm at the negotiated amount, as well as the estimated project dollar amount developed by the Facilities & Construction Department.

Continuing Service Contracts – Cost Estimated Not to Exceed $1.5 million 
The Interview Committee will receive presentations from the top five-ranked firms. The results of the Interview Committee rankings will be submitted to the School Board with a recommendation for contract award to one or more firms. The number of firms recommended for continuing service contracts will be based on the anticipated workload within the contract period as estimated by the Director of Construction. Since the District’s general intent is to select more than one firm, work will be assigned among the selected firms by utilizing a rotational methodology. The final rankings approved by the School Board will be based on scores assigned during the interview phase of the selection process. The firm ranked number one (highest score) will be offered the first project. The remaining selected firms will be offered subsequent projects according to their final rankings. If a firm does not accept an offered project, it will still be counted as a project for the purpose of offering the firm future projects, and the firm will rotate to the bottom of the list. The assignment of work will be contingent upon acceptable fee negotiation.

In the event of a tie score by the Short-List or the Interview Committee, the Contract Administrator will

use the following criteria to determine the order of award/ranking .  

1. None or all responses certify a drug-free workplace has been implemented
2. None or all local Vendors as specified in School Board Policy 6450
3. None or all Small Business Enterprises are certified as specified in School Board Policy 6325.
4. Subsections (1), (2), and (3) failed to resolve the identical evaluations, the agency shall determine the award/ranking by a means of random selection (e.g., a coin toss or drawing of numbers).

• RFQ advertisement;
• All RFQ responses;
• Short-List and Interview Committee member names;
• Short-List and Interview Committee meeting dates;
• Short-List and Interview Committee score sheets.

Review
The District review will be conducted by:

• District staff;
• School Board attorney.

Approval
The selection of architects/engineers and construction managers will be approved by the Leon County School Board.