Capital Outlay

  • Leon County Schools engages in a very thorough and transparent process for determining construction projects and prioritizing these projects.

    Leon County Schools has a Capital Outlay Committee that meets several times prior to preparation of the annual budget to receive requests from various departments for projects to be funded by capital outlay dollars. The committee evaluates these requests based on school Board priorities, and budgets capital outlay dollars for projects. The committee consists of citizens, a LCS District Advisory Council representative, a school Board member, school administrators and District administrators.

    Each meeting begins with an update on revenues and expenditures provided by the District Finance Department. After department and school needs are requested, the committee deliberates and creates a budget. This budget is provided to the Superintendent and, with his/her approval, the recommended annual budget is provided to the Board for its approval.


    March 11, 2021- all meetings cancelled
    March 5, 2020  Approved Meeting Minutes
    March 26, 2020- CANCELLED

    March 28, 2019 Approved Meeting Minutes

    April 11, 2019 Approved Meeting Minutes

    April 25, 2019 Approved Meeting Minutes

    May 9, 2019  CANCELED

        QTRLY MEETING -September 12, 2019 @ 9 AM (purchasing conference room)

    DRAFT MINUTES 09/12/19

    School Board Capital Outlay Priorities are:

    Priority 1 – Safety-to-Life
    These projects are defined as those which, if not accomplished, would present an immediate and apparent risk to life and limb.  In these cases the health, safety, and/or welfare of occupants are in immediate jeopardy.

    Priority 2- Number and size of instruction spaces shall allow for appropriate pupil/teacher ratios
    These projects are primarily in response to changes in demographics and the Class Size Reduction (CSR) Amendment.

    Priority 3 – Legal Mandates
    These are projects that assure compliance with standards contained in applicable Building Codes and State and Federal Statues, rules, and requirements.  Examples include the Asbestos Hazard Emergency Response Act, the Americans with Disabilities Act, Indoor Air Quality Standards, etc.

    Priority 4 – Protecting the current investment
    These are major maintenance and renovation projects that are outside the local District’s ability to self-perform and which, if not accomplished, would cause deterioration of a facility to the point of being non-usable.  Based on a five-year average, set-asides are recommended in the following areas: electrical, HVAC, controls, energy, plumbing, roofs, roof repairs and periodic maintenance, structural, painting, preventative maintenance and emergency maintenance.  In addition, several projects underway or scheduled to commence include renovation, remodeling, and/or new construction.

    Priority 5 – Providing capacity for student growth
    These projects may be accomplished by new construction or remodeling as recommended in the Educational Plant Survey.

    Priority 6 – Programs and other priorities
    These projects are determined by several factors such as school and District-wide needs to improve the learning environment, life cycles of capital outlay items, and program changes.  Examples would include replacement of bus and other vehicles, technology, retrofit or new equipment, renovation for new or expanded programs, and furniture/fixtures and equipment replacement.

    Priority 7- Facilities shall be made as energy efficient as economically justifiable

    Priority 8- Administrative and support space shall facilitate administrative and support staff functions

    Priority 9 – Facilities should be permanent and long-lasting

Last Modified on March 24, 2023