PURCHASING POLICY

• Policy 6320
• Procedure 6320A

LOCAL PURCHASING PREFERENCE

• Policy 6450 

CONTRACT APPROVAL AUTHORITY RELATED TO PURCHASING

• Policy 6320.01
• Procedure 6320.02

PURCHASING CARDS

• Policy 6424
• Procedure 6424

PROFESSIONAL SERVICE AGREEMENTS (PTSA)

• Policy 6540
• Procedure 6320.01

INTERNAL ACCOUNTS

• Policy 6610
• Procedure 6610

USE OF FACILITIES

• Policy 7510
• Procedure 7510A

• Procedure 6460

VENDING MACHINES

• Policy 8540
• Procedure 8540

CONFLICT OF INTEREST

• Policy 1129 

Purchase Requisition Form
Purchase is over $50,000.00 and requires a formal bid

Informal Quote Form - PDF (fillable form once downloaded) 
In compliance with Board Policy 6320 informal written quotes were solicited

Application for Vendor Status and ACH - PDF (fillable form once downloaded) 
To add a vendor to the District vendor file (includes W-9 form)

PTSA Template - WORD  (updated 5/2020)

PTSA Template - PDF (updated 5/2020, fillable form once downloaded) 
Contract for professional &/or technical services with individuals that are not current or recent employees of the District

Out of State Visitor Clearance Waiver - To request a Level II clearance waiver for out of state visitors

Sole Source / No Substitute Form
A single or sole source item is a commodity or service for which an individual, or group of individuals, has the sole and exclusive right to manufacture and/or sell or provide, or a commodity which must be compatible with existing district equipment or operation.

Cell Phone Request
To request a new cell phone or mobile hot spot.

Request for Use of Facilities

Food Truck Vendor Agreement Form - PDF 
Contract for mobile food vehicles in compliance with Board Procedure 6460

Vending Services Agreement
Contract for on site vending services.

Costco Wholesale Membership Application Procedures
Instructions for Costco Wholesale Membership - for District use

Expenditure Request Form (ERF)
This form is digitally available via Liquid Office

Employee/Supervisor Exit Checklist

Link for State of  Florida Enterprise Rentals

Purchasing Card Application
Request for issuance of a District Purchasing card

Monthly Purchasing Card Journal Entry
Form to track monthly purchasing card expenses

Monthly Purchasing Card Transaction Log
Form to track monthly purchasing card transactions

Hotel Reservation PCard Authorization Form 
Request for authorization of individual PCard for travel related expenses (not required when using District issued IA travel PCard)

Bank Dispute Form
In the event that the merchandise or services are not received, and after making a good faith effort to settle a claim for purchases directly with the merchant, Bank of America will step in to dispute the transaction.

Purchasing Card Correction Form

Internal Account Travel Pcard Request Form
Application & instructions to request an internal account purchasing card for travel related expenses only.

Internal Account Card Requisition Form
Request for internal account PCard for miscellaneous expenses.

Internal Account PCard Check Out / Check In Log
Form to log the users of the internal PCard

Purchasing Card Coding Correction Form