- Leon County Schools
- Bookkeepers Site
Purchasing
- Overview
- LCSB Purchase Order Terms & Conditions
- Active & Upcoming Bid Opportunities
- Current Bids and Contracts
- Construction & Facilities Contracting
- Sole Source / Single Source Posting
- Cooperative Contracts
- Bookkeepers Site
- LCSB Purchasing Policy & Procedure Manual
- Skyward Resources
- Professional/Technical Services Agreement
- Food Truck Vendor Agreement
- Avis / Budget Vehicle Rental Info
- Purchasing Card Program
- Vendor Services
- Vendor/Contractor Background Screening Requirements
LCSB BOOKKEEPERS SITE
-
The Purchasing Department has endeavored to compile a ready source of information for bookkeepers and district personnel to utilize as a reference in the performance of their daily activities. This site index listing is a dynamic source of information that includes policies, procedures, forms and links that will be updated as changes are made available.
LEON COUNTY SCHOOL BOARD PROCUREMENT GUIDELINES
Purchasing Policy & Procedures
-
PURCHASING POLICY
LOCAL PURCHASING PREFERENCE
CONTRACT APPROVAL AUTHORITY RELATED TO PURCHASING
PURCHASING CARDS
PROFESSIONAL SERVICE AGREEMENTS (PTSA)
INTERNAL ACCOUNTS
USE OF FACILITIES
MOBILE FOOD VEHICLES (FOOD TRUCKS) VENDING MACHINES
CONFLICT OF INTEREST
PURCHASING FORMS
-
Forms become fillable after downloading Purchase Requisition Form
Purchase is over $50,000.00 and requires a formal bidInformal Quote Form - PDF
In compliance with Board Policy 6320 informal written quotes were solicitedApplication for Vendor Status and ACH - PDF
To add a vendor to the District vendor file (includes W-9 form)PTSA Template - WORD
PTSA Template - PDF
Contract for professional &/or technical services with individuals that are not current or recent employees of the DistrictOut of State Visitor Clearance Waiver - To request a Level II clearance waiver for out of state visitors
Sole Source / No Substitute Form
A single or sole source item is a commodity or service for which an individual, or group of individuals, has the sole and exclusive right to manufacture and/or sell or provide, or a commodity which must be compatible with existing district equipment or operation.Cell Phone Request
To request a new cell phone or mobile hot spot.Contract for use of school property and facilities.Food Truck Vendor Agreement Form
Contract for mobile food vehicles in compliance with Board Procedure 6460Vending Services Agreement PDF
Contract for on site vending services.Costco Wholesale Membership Application Procedures
Instructions for Costco Wholesale Membership - for District useFuel Card Log & Receipt Procedures
To request a fuel card for your site or to make changes to assigned employees, please contact Staci Coppinger at coppingers@leonschools.net.
PURCHASING CARD FORMS
-
Forms become fillable after downloadingPCARD POLICY & PROCEDURE MANUAL
Guidelines on participation in the Leon County School Board Purchasing Card ProgramPurchasing Card Application
Request for issuance of a District Purchasing cardHotel Reservation PCard Authorization Form
Request for authorization of individual PCard for travel-related expenses (not required when using District issued IA travel PCard)Bank Dispute Form
In the event that the merchandise or services are not received, and after making a good faith effort to settle a claim for purchases directly with the merchant, Bank of America will step in to dispute the transaction.Purchasing Card Correction Form
NOTE: Attach a copy of the applicable invoice and a screenshot from Skyward of the original transaction.Certificate of Lost Receipt
This form must be completed by the cardholder for any P-Card transaction that does not have an itemized receipt from the vendor.
INTERNAL PURCHASING CARD FORMS
-
Forms become fillable after downloadingApplication & instructions to request an internal account purchasing card for material & supply related expenses.
Internal Account Travel Pcard Request Form
Application & instructions to request an internal account purchasing card for travel related expenses only.Internal Account Card Requisition Form
Request for internal account PCard for miscellaneous expenses.Internal Account PCard Check Out / Check In Log
Form to log the users of the internal PCard