The Leon County School District cooperates with community groups and organizations that sponsor activities of an educational/enrichment nature for students and staff by distributing materials electronically via Peachjar, an online service for schools. As part of our efforts to be more environmentally friendly, maintain fiscal responsibility and embrace the convenience of modern technology, we have moved from paper to digital flyer delivery. E-flyers are sent directly to parents’ email inboxes as well as posted online for easy access. Paper flyers from outside organizations will no longer be distributed.

Peachjar's Community Free (Free Flyer Posting Program) was created to allow local community organizations to distribute their digital flyers to nearby schools at no cost when promoting a free event or activity that does not encourage participants to join a fee-based program, or include the opportunity to purchase products, services, or food and beverages. To ensure flyers are relevant to all parents and to decrease approval requests received by districts, Peachjar limits organizations using Community Free flyer distribution to one posting every 30 days for up to 25 schools.

Local community organizations can continue to promote various free programs by consolidating their flyers into a single, multi-page flyer. Also, organizations such as cities can have multiple Community Free accounts that are department-specific, and create Community Free accounts for their local branches (e.g. libraries).

Organizations interested in requesting a Community Free account must contact Peachjar directly by phone, “Contact Us” web request, or via online chat. Upon receipt of the request, Peachjar will ask the organization to provide the following information that is used to evaluate its qualification for a Community Free account:

• To which school district(s) do you wish to distribute your flyer?
• What is the exact number of schools to which you wish to distribute your flyer?
• Are all events you distribute flyers about free, or do some encourage payment of future fees, have paid services, or include vendor participation? (Some organizations may need both a standard paid account and a Community Free account to meet their needs.)
• What is the email address associated to your Peachjar account?
• Please provide a copy of your flyer for review.

Requests for exceptions to this policy will be evaluated on a case-by-case basis. Peachjar reserves the exclusive right to make all determinations regarding the acceptance of each Community Free flyer posting request, and the authorization of each organization requesting a Community Free account.

For additional information about our Community Free program, please contact Peachjar at 877-402-1786 or email support@peachjar.com.

(To find flyers posted to your school's Peachjar, look for this Peachjar button on every school website.) 

To request flyer approval:

• Register an “Enrichment or Community Organization” account on Peachjar.
• Upload flyer for approval (in a PDF format).
• Ritenour staff will review the material and approve or deny based on the standards below.

View How to Get Started (PDF file)

Your flyer will be automatically submitted to the district office. District staff will review the material and approve or deny based on the standards below. Peachjar charges a fee for this service that is typically much less than the cost to copy and deliver paper flyers to each school.

District Level Flyer Approval Schedule

Flyers will be approved every Monday and Wednesday. 

If Monday falls on a holiday, flyers will be approved the Friday before. Flyers will not be approved during district-designated holidays or breaks. During those times, flyers will be approved the day before the holiday and the first day that the district reopens. Please make sure that your flyers have been submitted at least one week before the event date.  Once approved, your flyer will be emailed to all parents and posted online. Paper flyers from outside organizations will no longer be distributed at our schools. 

Note: LCSB organizations such as PTOs and booster clubs should work with their building principal to upload flyers through school-based accounts at no charge.

The Leon County School District approves the distribution of:

• Flyers that promote an educational experience for students or parents, a healthy use of leisure time, and/or a special enrichment activity not duplicated by a Leon County school or program
• Information targeted to staff that announces job-related activities and instructional opportunities related to the Leon County School District curriculum
• Educational events aligned with the District's Strategic plan, vision, mission, and core values for the betterment of student learning.
• Healthy and wholesome enrichment opportunities that support education beyond the classroom
• Leisure activities for our students and families sponsored by organizations/agencies that support our schools or district.
  

  Approval of your flyer does not imply LCSB endorsement of any identified product and/or service.  The District Qualifier will automatically be included on the flyer.  

  *** LCSB reserves the right to revoke privileges from a community/agency program provider if, after the distribution of a flyer, it is found to have been promoting an activity that does not align with the guidelines for distribution (e.g. activity as described in the flyer was not what occurred).

Flyers approved for distribution must:  

• Be in PDF format
• Contain clip art only- no images of people, students, etc. 
• Be in portrait orientation- 8.5 x 11
• Bear the name and contact information of the sponsoring entity
• Also include a Spanish version if uploading to all schools or based on the school’s demographics

The Leon County School District does not approve the distribution of:

• Materials for projects, activities or programs that would publicize or promote a particular political party, political organization or political viewpoint
• Materials for projects, activities or programs that would publicize or promote a particular church, religious organization or religious viewpoint
• Materials for events deemed not suitable for children
• Materials that cause disruption of the operation and discipline of the school
• Materials that are lewd, obscene, libelous or slanderous
• Materials that discriminate against employees, students or others on the basis of race, color, religion, sex, national origin, ancestry, disability, age or any other characteristic protected by law
• Materials that violate copyright laws

Before you submit your flyer, remember:

• All flyers that are not generated by the Leon County School District, its 57 schools or employees must include the following disclaimer: The Leon County School District does not endorse and is not responsible for any business, service, or event advertised in this flyer.
• All flyers must have contact information clearly printed on them.
• All organizations seeking approval to distribute materials must be non-profit organizations, and the materials must announce or publicize activities or events that are of interest to the District’s elementary-age students and their parents.
• If you would like to have your flyer translated into multiple languages, please contact the Leon County Schools Community Services Department at 850-487-7177 for additional information. (Please note: an additional charge will be incurred for utilizing Leon County Schools Translation Services.)

For more information, please contact the Leon County Schools Community Services office via phone at (850) 487-7177